From: lawgsupply@aol.com
Sent: Monday, January 18, 2010 11:39 PM
To: lawghq@lawg.brcoxmail.com
Subject: Annual Equipment Inventory
<<Please forward to all Squadron Commanders.  Thanks>>
 
Squadron Commanders:
 
This is the time of year in which each squadron (and individual member) issued CAP equipment verifies the possession of those items.  That has normally been accomplished by signing a S-3.  As mentioned in prior e-mails, this year, that verification will be done on-line by each squadron using the new Operational Resource Management System (ORMS).  ORMS is available in eServices under the Restricted applications section on the right side of the first page.  All Squadron Commanders, vice/deputy commanders and those holding property management duty positions (logistics, supply, transportation and communications) will be able to access ORMS for their Unit.  
 
Each of you or your respective property control officers must conduct an inventory on the equipment assigned to your squadron.  THIS MUST BE DONE BY MARCH 1, 2010.  No exceptions. 
 
Once in eServices, look for and click the ORMS link on the right side of main page.  Next, locate the "Supply and Equipment" section on left side and click on Conduct Inventory.  Select your organization (squadron).  Your squadron's inventory should appear next.  Complete the following:
  1. Click on the blue colored link in upper right to download a S-3 Inventory worksheet.  Print,
  2. Using this sheet, perform a 100% "eyes on" check to determine the presence, condition and accuracy of listed serial numbers, brand, etc. of EACH item on list.
  3. Check condition - serviceable=operational, choose other options if applicable.  Notify me before checking "Missing" if you cannot find an item!
  4. Ensure all listed items have a red CAP sticker with its correct Property Tag number.  Let me know if item does not have a red CAP sticker. 
  5. Check or note the location of where item can be found, e.g. Squadron Admin Room, Sqd closet, etc.  (If assigned to Member and it goes home with them, call me to discuss!)
  6. Once all items have been verified on sheet, follow above instructions for ORMS and go again to your Squadron's Inventory page.  Fill in Location if blank or needs to be updated, Select the Condition of each item and check off the verification box.  After all items are verified, click on the "Update Inventory" button on the top or bottom.
  7. Notify me and the Squadron Commander of the completion of the inventory.
  8. I will send each of you a separate e-mail in reference to your Squadron meeting locations, hanger space, lease agreements or other real property you utilize.  Please give that message your attention and reply accordingly.
Contact me with any questions or problems.  If you have any doubts, please talk with me before clicking.  After this initial learning period, I do think this process will prove to be a lot easier than the paperwork of the past.  I will be conducting a 1/2 day class on ORMS and Supply at the upcoming Training Academy in Lafayette.  I encourage anyone interested to attend.
 
Any squadron not completing the inventory by March 1st will be subject to a freeze and repossession of all CAP equipment.  This is all the more important this year as the Air Force is conducting a Compliance Inspection at the Wing in early March 2010. 
 
You should be getting additional information from the other property management areas (Transportation and Communications) soon in regards to their required ORMS inventories.  Contact them with any questions. 
 
Thank you for help and service to Civil Air Patrol,
 
Todd Scioneaux, Maj, CAP
Director of Logistics